Volvo Trucks Central Europe GmbH sends out about 3,000 invoices a month. Sending these invoices in the conventional way – that is paper-based and by post – this is not only expensive but also delays all associated invoicing processes. To slim down these processes sustainably and at the same time minimize the costs of invoicing, Volvo Trucks Region Central Europe GmbH now sends electronic invoices using Retarus eSign, the internationally legally conformant SaaS solution.
Retarus eSign is a complete package for sending and receiving invoices electronically and securely. The solution, offered as a Managed Service, makes it possible to create, validate and control electronic invoicing signatures and ensure compliance with tax requirements in more than 40 countries. Retarus eSign is easy for Volvo Trucks to use. Invoices are transferred to Retarus in PDF-format, where a qualified digital signature is automatically added. The invoices are then sent out quickly, inexpensively and securely via the Retarus messaging infrastructure. Shortly after this, the customer receives an electronic invoice which satisfies all of the provisions of German and international law.
"The Retarus invoicing solution offers us all the advantages of digital invoicing using software as a service. This significantly accelerates all outgoing invoicing processes, running costs are very low and always clearly calculable. And the seamless tracking of processes via the Retarus EAS portal provides the transparency we need", explains Tina Bender, CIO Business Systems at Volvo Trucks Region Central Europe.
"Apart from the acceleration of invoicing processes, the main aim of this project was of course to reduce costs," explains Retarus CEO Martin Hager. "Unfortunately, views on the costs of a customary paper-based invoice differ greatly: expert estimates range from about EUR 5.30 to close to EUR 30. No matter what the actual figure is – an electronic invoice only costs a few cents and the bottom line is a remarkable reduction in costs in this area for Volvo Trucks."
About Retarus
Retarus Managed Services is the leading European provider of professional messaging solutions, and has been developing and offering services for electronic corporate communication since 1992. The company’s portfolio focuses on large and medium-sized corporations, and over 3,000 international customers in various sectors (including; Allianz, Bayer, Honda, Sony, O2 and Linde) use the Retarus Messaging Services with absolute confidence. 20 of the DAX30 corporations use Retarus Solutions. Optimized business-process communication with maximum security and top-rate performance are what Retarus provides to their customers. The company operates its solutions directly with the user, or hosts them as a managed service in their high performance data centres. Around 200 staff employed at the headquarters in Munich, and in the subsidiaries in Dubai, Lyon, Madrid, Milan, Zurich and Vienna take care of customer satisfaction day to day, ensuring smooth communication processes for their clients.
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