Secure electronic invoicing
Paper invoices? That means high costs for paper, printing, postage and personnel. It is much cheaper and faster to send invoices as electronic documents.
Retarus eSign is a complete package for sending and receiving invoices electronically. It offers maximum transaction security and also complies with all legal requirements. In addition, it streamlines and accelerates the invoicing process for both the sender and recipient- significantly reducing process costs.
Benefits for senders and recipients
Unlike other solutions, eSign embeds both sender and recipient as fixed entities in the business process. The recipient also benefits from this process because it eliminates costly manual input of invoice data. Instead, all important document information is recorded automatically and forwarded directly to the internal ERP systems, such as SAP. The sender's accounting department doesn't have to worry about signatures, while the recipient can easily view and archive the document and signature in PDF format.
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Faster, cheaper, better.
The costs for electronic invoicing with Retarus eSign are just a third of those for paper invoices. In other words, for companies with 200 invoices per month, the system will pay for itself after six to eight weeks. Retarus eSign is ready to start operation within just 48 hours.
Signature validation and input tax deductibility
To guarantee tax deductibility, recipients are required by law to check digital signatures and archive electronic invoices. Retarus eSign can be supplemented by automatic signature validation to streamline this process. The validation check is documented and sent with the signed invoice to the recipient, allowing the recipient to dispense with time-consuming online signature checks. Retarus eSign ensures compliance with all tax authority requirements for electronic invoicing. With this process, Retarus eSign benefits the sender and recipient.
The law says:
In accordance with current legislation, all invoices that are sent electronically (e.g. by e-mail) and which are submitted by the recipient to a tax office for input tax deduction must be signed with a qualified electronic signature in accordance with the appropriate signature law. This applies to all electronic invoices. The recipient is obliged to validate the signature by suitable means and to archive the invoice together with the validation report.
Invoicing from ERP systems
From your ERP system, Retarus can convert invoices into PDF files from a variety of formats (EDIFACT, XML or SAP iDoc). As a result, any company can automatically send invoices directly from an inventory management, ERP or accounting system. As a full-service package for sending and receiving invoices, Retarus can handle the complete process electronically via our computer centers.
Electronic archiving included
Both senders and recipients must archive the signed invoices electronically and must be able to present them in a tax audit. Our eSign Online Archive is a complete solution that meets the requirements for both sides. Comprehensive search functions allow invoices to be located and displayed quickly and easily. This helps tax auditors and enables you to keep organized at all times.
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