{"id":10212,"date":"2025-08-18T15:57:36","date_gmt":"2025-08-18T13:57:36","guid":{"rendered":"https:\/\/www.retarus.com\/blog\/us\/?p=10212"},"modified":"2025-08-29T15:09:33","modified_gmt":"2025-08-29T13:09:33","slug":"cloud-fax-vs-on-premises-why-paying-for-peak-capacity-no-longer-makes-sense","status":"publish","type":"post","link":"https:\/\/www.retarus.com\/blog\/us\/cloud-fax-vs-on-premises-why-paying-for-peak-capacity-no-longer-makes-sense\/","title":{"rendered":"Cloud Fax vs. On-Premises: Why Paying for Peak Capacity No Longer Makes Sense"},"content":{"rendered":"\n<p>Fax volumes are rarely consistent. One year you have 500 hundred thousand pages going out, the next it\u2019s over a million. Or maybe your heaviest workload happens during business hours, while nights are practically silent. So why pay for and maintain on-premises fax infrastructure that supports peak volume 24\/7?<\/p>\n\n\n\n<p>Here\u2019s the good news: you don\u2019t have to.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-on-premises-vs-cloud-fax-a-question-of-capacity\">On-Premises vs. Cloud Fax: A Question of Capacity<\/h2>\n\n\n\n<p>Traditional, on-premises fax infrastructure forces companies to build for the maximumpossibleload, whether they fulfill it or not. And, based on our data, most organizations don&#8217;t utilize their peak capacity consistently.<\/p>\n\n\n\n<p>Annual fax volume for<a href=\"https:\/\/www.retarus.com\/case-studies\/\"> our biggest customers<\/a> fluctuates by about 30% year over year, while a fifth of those report annual changes in volume of 50% or more.<\/p>\n\n\n\n<p>If you still operate your own fax servers on-premises, this means investing in servers, phone lines, and IT resources just in case traffic spikes. You&#8217;re not just paying for what you send, you&#8217;re paying for what you <em>might<\/em> need.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.retarus.com\/products\/cloud-fax\/\">Cloud Fax<\/a> flips that model. Because you pay only for what you need, and actually send, right now.<\/p>\n\n\n\n<p>At Retarus, if your daily volume doesn\u2019t exceed 250,000 pages, you don\u2019t even have to give us heads-up. We scale with you, automatically and invisibly.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-real-world-volume-variability\">Real-World Volume Variability<\/h2>\n\n\n\n<p>Here are three types of fax customers we\u2019ve seen again and again:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>The Year-to-Year Waves:<\/strong><br>A financial services company sent just over 2 million faxes in 2022. In 2023? Over 5 million. The following year, they were back down to 3 million pages. This could happen for any number of reasons, from fluctuating investment volume or a cyclical business model to regulatory changes. With cloud faxing, they didn\u2019t eat the cost of unused infrastructure, they only paid for what they needed.<\/li>\n\n\n\n<li><strong>The Seasonal Surges:<\/strong><br>An insurance group sees a massive spike in December\/January claims volume. A tax firm goes from quiet to chaos every February through April. Both benefit from the cloud\u2019s ability to scale up during \u201cbusy season,\u201d and scale down during off seasons without a second thought.<\/li>\n\n\n\n<li><strong>The Business Hour Regulars:<\/strong><br>A healthcare client sends nearly all its faxes between 10 AM and 4 PM. At night? Barely anything. On-prem would require provisioning for that midday peak 24\/7. With cloud fax, they let the infrastructure breathe, and the budget does too.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-bottom-line-stop-paying-for-peaks\">The Bottom Line: Stop Paying for Peaks<\/h2>\n\n\n\n<p>Whether your volume fluctuates seasonally, hourly, or annually, cloud faxing saves you from overpaying for unused capacity. With Retarus you get<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>no advance planning for up to 250k pages\/day,<\/li>\n\n\n\n<li>no fixed overhead or maintenance burden, and<\/li>\n\n\n\n<li>no cost surprises \u2013 just scale as you go.<\/li>\n<\/ul>\n\n\n\n<p>The future of fax is not about sending more. It\u2019s about sending smarter.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-want-to-learn-more\">Want to learn more?<\/h2>\n\n\n\n<p>Check out our <a href=\"https:\/\/docs.retarus.com\/fax\/\">Cloud Fax documentation<\/a> or <a href=\"https:\/\/www.retarus.com\/contact\/\">reach out to us directly<\/a>. We\u2019re happy to help you lower costs and streamline your business for success.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Fax volumes are rarely consistent. One year you have 500 hundred thousand pages going out, the next it\u2019s over a million. Or maybe your heaviest workload happens during business hours, while nights are practically silent. So why pay for and maintain on-premises fax infrastructure that supports peak volume 24\/7?<\/p>\n","protected":false},"author":103,"featured_media":10213,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_s2mail":"yes","footnotes":""},"categories":[8],"tags":[],"class_list":["post-10212","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.5 (Yoast SEO v26.5) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Cloud Fax vs. On-Premises: Why Paying for Peak Capacity No Longer Makes Sense - Retarus Corporate Blog - US<\/title>\n<meta name=\"description\" content=\"Fax volumes are rarely consistent. One year you have 500 hundred thousand pages going out, the next it\u2019s over a million. Or maybe your heaviest workload happens during business hours, while nights are practically silent. So why pay for and maintain on-premises fax infrastructure that supports peak volume 24\/7?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.retarus.com\/blog\/us\/cloud-fax-vs-on-premises-why-paying-for-peak-capacity-no-longer-makes-sense\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Cloud Fax vs. On-Premises: Why Paying for Peak Capacity No Longer Makes Sense\" \/>\n<meta property=\"og:description\" content=\"Fax volumes are rarely consistent. One year you have 500 hundred thousand pages going out, the next it\u2019s over a million. Or maybe your heaviest workload happens during business hours, while nights are practically silent. 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