Enterprise Email Archive Adhere to Strict Compliance Policies When Archiving Email
Effective business process management for enterprise messaging: Archive large email volumes on a long term basis with seamless retrieval and audit functions.
Business Continuity and Compliance for All of Your Email Communications
Companies are required to keep business critical emails for extended periods of time, protecting them from any possible manipulation. IT analysts at Gartner, a leading market research company, recommend using a managed service provider to establish a streamlined process. Retarus Email Archive stores emails securely on a long term basis and ensures that they are easily retrieved and auditable. The retained messages are protected from any manipulation or unauthorized access. Even among massive volumes, any email can be found within factions of a second (average time required to find an email in an archive containing 75 million emails: 5.1 milliseconds). Retarus supports the exporting of any archived emails, which provides business continuity in case your email system fails or messages are eliminated after deleting employee email accounts by the time they leave the company.
Your Data – Always Safe and Secure
Retarus Email Archive is operated out of Retarus’ proprietary data centers and adheres to the most stringent privacy policies in the world. Your emails, including attachments, are stored in the original format (MIME) in encrypted form, after passing through the stringent, multi-level virus protection and spam filtering that Retarus is known for. Once the messages are stored, they can be accessed by authorized users from our web-based administration portal. Login to Retarus Email Archive is based on the four-eye principle: access is granted only if two authorized persons log in at the same time. Users securely access all of their archived emails via single sign-on, regardless of the mailbox-size quota and without the need to manage additional passwords. All access and search requests are logged.
How Good Is Good Enough for You?
Find out. Compare your company’s individual email archiving requirements with the services of Retarus Enterprise Email Archive. Here is a checklist with the most important points:
Retarus Enterprise Email Archive Features at a Glance
Enterprise Email Archive offers tamper-proof archiving of business email correspondence. Archived emails cannot be changed, are protected from unauthorized access, and can be found in milliseconds even when the email volume is large.
- Automatic archiving of internal and external email correspondence including attachments
- Encrypted storage of each individual email in original format (MIME) including attachments (used of own certificates possible)
- Reliable spam and virus checks prior to archiving
- Tamper-proof storage and data processing according to applicable data protection regulations in Retarus data centers in Europe
- Storage period may be selected (for example, ten years)
- Emails cannot be deleted or changed during legally binding retention periods
- Emails and attachments are received even during system failure or if mailboxes are accidentally deleted
- Targeted indexing of relevant key data for fast searches
- Powerful search functions, e.g. search for sender and recipient, as well as file names and types of attachments, or full text
- Ability to access archived emails and attachments in milliseconds
- Administrative access for authorized persons according to the double-check principle
- Optional: Easy and secure user access via single sign-on
- Access irrespective of inbox quota
- Ability to deliver archived emails and attachments to own business inbox
- Complete logging of all access attempts and actions
- Saved emails with attachments (data carriers, other archiving systems) can be migrated
Adhere to Strict Compliance Guidelines for Email Archiving
Our experts in email security and data protection will be happy to assist you in building a solid foundation for effective business processes and secure email correspondence.