Code of Conduct
In professional life, acting responsibly should always be seen as a given. At Retarus, all employees adhere to a jointly established code of behavior.
Retarus and its affiliated companies are committed to conduct their business in an ethical, legal and socially responsible manner. Retarus provides a safe and ethical working environment for all its employees and partners and ensures that they are treated with respect and dignity.
This Code of Conduct (“CoC”) is a binding guideline on ethical, social and legal behavior for all personnel, regardless whether tasks are performed as permanent employees, freelancers, temporary workers, or otherwise (“Staff” or “we”).
This CoC, in addition to applicable laws, regulations, provisions and guidelines, specifies the minimum standards expected of all Staff. This CoC is supplemented by a comprehensive list of detailed internal policies e.g. on information security, data protection, office conduct, etc. Furthermore, we encourage Staff to live up to both international and industry best practices.
Law and Ethical Standards
Health & Safety
Bribery and Corruption, Money Laundering
Retarus does not condone any form of fraud or asset-damaging offences including but not limited to embezzlement, theft, or tax evasion, regardless of whether Retarus or third-party assets are affected. Retarus maintains policies and procedures to prevent money-laundering activities within its sphere of influence, to ensure compliance with applicable laws and regulations designed to combat money laundering activities. Retarus maintains financial records and reports according to applicable laws and regulations to demonstrate compliance.
Conflicts of Interest
Business Continuity Planning
Human Rights and Fair Labor Practices
Retarus promotes an inclusive work environment that values the diversity of its employees. We are committed to equal opportunities and not discriminate or tolerate discrimination or harassment with respect to gender, ethnic and national origin, race, color, religion, age, disability, sexual orientation and identity, or any other characteristic protected by law.
Staff is free to join or not to join a union/employee representation of their choice, free from threat or intimidation. Retarus recognizes and respects the right to collective bargaining in accordance with applicable local laws.
Data Protection, Information Security, and Disclosure of Information
In particular, we acknowledge the obligation to protect the confidentiality, integrity and availability of information and data made available to us. Staff shall handle and safeguard our customers’ and Retarus’ information and data, especially business / trade secrets and intellectual property regardless of their commercial value, with utmost care, use it only for the purpose it was provided, and protect it from disclosure and other infringements. Data privacy and data security trainings offered by Retarus are mandatory for all Staff.
Trade Regulation & Free Competition
Retarus complies with all applicable laws and resulting due diligence obligations with respect to the sourcing of minerals and materials from conflict affected regions and high-risk areas, which may contribute to human rights abuses, corruption, the financing of armed groups or similar negative effects.
Implementation of the CoC
Employees may address questions regarding this CoC to their supervisor or HR at any time. Any (potential) infringements of this CoC or applicable national or European law or indications of risks of infringement shall be reported immediately to a supervisor, the HR department or management. In addition, a digital “Messaging Box” available on the intranet can be used to send anonymous emails to HR. All information submitted is treated confidentially; employees who report a (potential) infringement in good faith have no disadvantages to fear. If necessary, employees can request a (confidential) meeting with HR. HR is responsible for following up on the information provided and initiating appropriate sanctions in the event of infringements.
Retarus regularly monitors, reviews and verifies compliance with the requirements of this CoC. Therefore, we maintain documentation necessary to demonstrate compliance with this CoC.
We strive for continuous improvement, such as setting measurable targets on reducing environmental impact, enhancing working conditions or diversity, and sustainability.
This CoC reflects Retarus’ values and commitment to its customers, the communities which we serve and the protection of the environment. We will not tolerate any infringements of this Code of Conduct. Without prejudice to any other available remedies, in case of any uncured failure to comply with the requirements of this CoC Retarus reserves the right to disciplinary actions. Depending on the type and severity of the infringement, such actions may include work instructions, warning notices and even termination of the employment relationship.